Job Description
Join our vibrant Madison team as a Full-Time Office Assistant! We're seeking a detail-oriented professional to ensure seamless office operations while supporting our growing client base. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for career growth in Wisconsin's capital city. If you're passionate about administrative excellence and thrive in collaborative environments, we want to meet you!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and organize meetings for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and confidential documents
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Assist with onboarding processes and new employee orientation
- Collaborate with vendors for service contracts and facility management
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 2+ years of professional administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Discretion when handling confidential information
- Valid Wisconsin driver's license and reliable transportation