Job Description
Join our dynamic team at Metropolitan Business Group as an Office Assistant in the heart of downtown Baltimore. We're seeking a highly organized professional to ensure seamless office operations while supporting our growing client portfolio. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage daily office administrative functions including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel for executive staff
- Prepare and distribute professional correspondence, reports, and presentation materials
- Handle incoming communications via phone, email, and in-person with exceptional client service
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Support onboarding processes by preparing new hire materials and orientation schedules
- Collaborate with department heads to optimize office workflows and efficiency
Qualifications
- Associate's degree or equivalent certification in office administration (3+ years experience accepted in lieu of degree)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail in fast-paced environments
- Strong written and verbal communication abilities
- Experience with office management software (e.g., SAP, Oracle, or similar)
- Ability to multitask and prioritize competing deadlines
- Professional demeanor with proven customer service aptitude