Job Description
Join our dynamic team at Innovate Solutions Group as a Junior Administrative Assistant and launch your career in a fast-paced tech-forward environment. We're seeking motivated individuals eager to grow professionally while supporting our daily operations in Oakland's thriving business district. This full-time position offers comprehensive training and clear pathways for advancement within our organization.
Our ideal candidate thrives in collaborative settings and possesses strong organizational skills. You'll work alongside industry professionals while gaining exposure to administrative workflows, client communications, and project coordination. We value initiative and offer a supportive culture that celebrates professional development.
Responsibilities
- Manage office calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes including new hire paperwork and orientation
- Support event coordination for company meetings and client functions
- Collaborate with team members on cross-departmental projects
- Process expense reports and manage office inventory procurement
Qualifications
- High school diploma or equivalent; college degree preferred
- 0-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Positive attitude and willingness to learn new technologies
- Valid California driver's license (for occasional errands)