Job Description
Join our dynamic team at Global Innovations Group as an Executive Admin Assistant and become the backbone of our fast-paced corporate environment. We're seeking a detail-oriented professional to provide comprehensive administrative support to our executive team. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative workspace in Jacksonville's vibrant business district. If you excel at multitasking, possess exceptional organizational skills, and thrive in deadline-driven settings, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare and edit confidential correspondence, reports, and presentation materials
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Act as primary point of contact for internal/external stakeholders and handle sensitive inquiries
- Process expense reports, invoices, and financial documentation with precision
- Coordinate cross-departmental projects and track deliverables using project management tools
- Implement organizational systems to enhance team productivity and workflow efficiency
Qualifications
- Minimum 3 years of executive administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to manage competing priorities and meet tight deadlines
- Discretion in handling confidential information and sensitive situations
- Associates degree in Business Administration or related field preferred
- Experience with ERP systems (SAP, Oracle) and scheduling software (Calendly)
- Valid Florida driver's license and reliable transportation