Job Description
We are seeking a highly organized Admin Assistant to join our dynamic team in Baltimore, MD immediately. This is a full-time, direct-hire position offering competitive compensation and growth opportunities. As the backbone of our operations, you'll ensure seamless office functionality while supporting executive teams with precision and professionalism. If you thrive in fast-paced environments and excel at multitasking, apply today to start your career with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement, and equipment maintenance
- Process expense reports, invoices, and financial documentation with accuracy
- Serve as primary point of contact for internal and external stakeholders
- Implement digital filing systems and maintain confidential records
- Coordinate travel arrangements and logistics for staff and executives
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years of professional administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities under tight deadlines
- Proficiency with office equipment and digital management systems
- Ability to maintain confidentiality in sensitive environments