Job Description
Join our dynamic team at TechHub Solutions as an Immediate Hire Admin Assistant! We're seeking a highly organized professional to support our fast-paced operations in San Jose, CA. This is a fantastic opportunity to gain valuable experience in a tech-forward environment while making an immediate impact. If you thrive in deadline-driven settings and excel at multitasking, apply today and start your career journey with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Process expense reports, invoices, and maintain financial records
- Prepare, edit, and distribute professional correspondence and documents
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support HR functions onboarding and employee records management
- Assist with special projects and data management tasks
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities in a fast-paced environment
- Proven experience with calendar management and scheduling tools
- Discretion when handling confidential information