Job Description
Join our prestigious Saint Paul-based firm as an Executive Administrative Assistant and elevate your career with competitive compensation and growth opportunities. We're seeking a detail-oriented professional to support C-level executives with unparalleled organizational excellence. Enjoy a collaborative environment where your administrative expertise directly impacts business success. Benefits include: comprehensive health insurance, 401(k) matching, flexible work arrangements, and professional development stipends. Apply now to become the backbone of our executive operations.
Responsibilities
- Manage complex executive calendars, prioritize meetings, and coordinate cross-departmental logistics
- Prepare confidential reports, presentations, and correspondence with precision and discretion
- Coordinate domestic/international travel arrangements, itineraries, and expense reports
- Oversee office operations, inventory management, and vendor relationships
- Act as primary liaison between executives and internal/external stakeholders
- Lead onboarding processes for new administrative team members
- Maintain digital filing systems with advanced document management protocols
Qualifications
- 5+ years of high-level administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication and executive presence
- Proven ability to manage multiple priorities with strict confidentiality
- Associates or Bachelor's degree in Business Administration or related field
- Experience with CRM systems (Salesforce preferred) and project management tools
- Strong problem-solving skills and proactive approach to administrative challenges