Job Description
Join our dynamic team at Innovate Solutions Inc. as a Full-Time Office Assistant in the heart of Durham, NC! We're seeking a proactive professional to keep our operations running smoothly while supporting our growing team. Enjoy competitive pay, comprehensive benefits, and a collaborative environment where your contributions make a real impact.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executive team
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Prepare and distribute correspondence, reports, and confidential documents
- Support HR functions including onboarding, payroll assistance, and benefits administration
- Maintain digital filing systems and ensure data accuracy across platforms
- Collaborate with cross-functional teams to execute company initiatives
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in office coordination or administrative support role
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven problem-solving and multitasking capabilities
- Ability to maintain confidentiality and exercise discretion
- Experience with office equipment (copiers, scanners, phone systems)