Job Description
Are you a highly organized individual looking for a rewarding career in a dynamic environment? Apex Professional Services is seeking a dedicated Full-Time Office Assistant to join our growing team in Glendale. In this pivotal role, you will serve as the backbone of our daily operations, ensuring our workflows run efficiently and our team remains productive.
We pride ourselves on a collaborative culture that values accuracy and communication. We offer a competitive benefits package, a modern work environment, and clear pathways for professional advancement. If you excel at multitasking and have a passion for administrative excellence, we want to hear from you.
Responsibilities
- Manage incoming communications, including answering multi-line phones, responding to emails, and greeting visitors with a professional and welcoming demeanor.
- Perform general administrative duties such as accurate data entry, filing, and maintaining organized digital and physical records.
- Schedule and coordinate internal meetings, external appointments, and travel arrangements for executive staff.
- Prepare, proofread, and distribute documents, reports, and presentations using the Microsoft Office Suite.
- Assist with inventory management, supply ordering, and maintaining a well-stocked office breakroom.
- Process invoices, expense reports, and purchase orders with strict attention to detail.
- Collaborate with team members to ensure office operations run smoothly and efficiently.
Qualifications
- High school diploma or equivalent required; Associate’s degree or certificate in Business Administration is a plus.
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Professional appearance and demeanor.
- Reliable transportation and the ability to commute to the Glendale office.