Job Description
Join our dynamic team at Apex Solutions Group as a Full-Time Office Assistant in the heart of Durham, NC. We're seeking a highly organized professional to ensure seamless office operations and exceptional client experiences. This is a hybrid role with 3 days in-office and 2 remote days weekly, offering flexibility while maintaining collaborative energy.
Our ideal candidate thrives in fast-paced environments and takes pride in maintaining efficient workflows. You'll be the backbone of our daily operations, supporting a team of 25+ professionals in our modern downtown office. Enjoy competitive benefits including health insurance, 401(k) matching, and professional development opportunities.
Responsibilities
- Manage office supplies inventory and procurement processes
- Coordinate calendars, meetings, and travel arrangements for executive team
- Handle incoming communications (calls, emails, visitors) with professionalism
- Process expense reports, invoices, and financial documentation
- Maintain digital and physical filing systems for compliance
- Support onboarding processes for new hires
- Collaborate with IT department for office equipment maintenance
Qualifications
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask in deadline-driven environments
- Associates degree in Business Administration preferred
- Experience with QuickBooks or similar accounting software