Job Description
Join our dynamic team at Harbor Bay Solutions as a Full-Time Executive Admin Assistant in sunny Chula Vista! We're seeking a highly organized professional to support our C-suite executives and ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a fast-paced coastal environment. If you thrive in detail-oriented settings and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Act as primary point of contact for internal and external communications
- Oversee office inventory management and vendor relationship coordination
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate team meetings and events, including logistics and materials preparation
- Assist with onboarding processes and new employee orientations
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of executive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities in deadline-driven environments
- Discretion and professionalism when handling sensitive information