Job Description
Join our dynamic team at Pacific Business Solutions as a Full-Time Administrative Assistant in sunny Chula Vista! We're seeking a detail-oriented professional to support our growing operations with exceptional organizational skills and a proactive approach. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in one of Southern California's most vibrant communities.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Maintain accurate digital and physical filing systems for documents and records
- Assist with onboarding processes including new hire paperwork and orientation
- Prepare and distribute professional reports, presentations, and meeting materials
- Coordinate office operations including inventory management and vendor relations
- Support departmental projects with data entry and report compilation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Proven experience managing multiple priorities in fast-paced environments
- Ability to maintain confidentiality and exercise discretion
- Basic knowledge of bookkeeping principles preferred
- Valid California driver's license required