Job Description
Join our dynamic team at Tampa Bay Solutions as a Full-Time Administrative Assistant! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This is an exciting opportunity to grow your career in a fast-paced, collaborative environment while making a tangible impact on our daily success.
As a key member of our administrative staff, you'll be the backbone of our office, handling critical tasks with precision and professionalism. If you thrive in detail-oriented roles and excel at multitasking, we encourage you to apply today and become part of our innovative Tampa-based organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Oversee office inventory management, procurement, and vendor relationships
- Prepare and distribute professional communications, reports, and presentations
- Coordinate cross-departmental meetings and events, including logistics and materials
- Provide exceptional customer service to internal and external stakeholders
- Maintain digital and physical filing systems with meticulous organization
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience handling confidential information with discretion
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision while collaborating effectively in teams