Job Description
Welcome to Apex Professional Services, where we pride ourselves on delivering excellence in administrative support. We are currently seeking a Remote-Friendly Front Desk Receptionist to join our dynamic team in Denver, CO.
In this pivotal role, you will serve as the first point of contact for our clients and visitors, setting the tone for a professional and welcoming environment. We value individuals who are organized, detail-oriented, and capable of managing a fast-paced workflow with a smile. This hybrid position offers the flexibility of remote work combined with the energy of an in-office presence.
Responsibilities
- Visitor Management: Greet all guests and visitors with a professional demeanor, manage the reception area, and ensure a positive first impression.
- Communication Hub: Answer and route incoming calls professionally; manage email correspondence and internal communications.
- Scheduling & Coordination: Maintain the company calendar, schedule meetings, coordinate travel arrangements, and manage conference room bookings.
- Administrative Support: Handle incoming and outgoing mail, manage office supplies, perform data entry, and assist with filing.
- Vendor Relations: Coordinate with service providers and vendors for office maintenance and supply orders.
- Remote Collaboration: Assist remote team members with administrative queries and ensure seamless coordination for hybrid events.
Qualifications
- Experience: Minimum of 2 years of professional experience in a front desk or administrative reception role.
- Education: High school diploma or GED required; Associate degree or certification in Business Administration is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and modern scheduling software.
- Communication: Exceptional verbal and written communication skills with a professional, friendly tone.
- Organization: Strong time management skills and the ability to prioritize tasks in a fast-paced environment.
- Flexibility: Ability to adapt to a hybrid work model and work independently when off-site.