Job Description
Join our innovative team at Urban Solutions Group, a forward-thinking firm dedicated to sustainable urban development. We're seeking a detail-oriented Office Assistant to support our dynamic San Francisco office with flexible scheduling options. This role offers the perfect balance of professional growth and work-life flexibility, ideal for students, parents, or anyone seeking a balanced career path. Enjoy modern amenities in our downtown location while contributing to impactful city projects.
Responsibilities
- Manage office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Support HR functions including onboarding documentation and benefits administration
- Act as primary point of contact for clients and visitors with exceptional customer service
- Maintain digital filing systems and ensure data accuracy across platforms
- Collaborate with cross-functional teams to ensure seamless project execution
Qualifications
- Associate's degree or equivalent administrative experience preferred
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with ability to prioritize multiple tasks
- Excellent written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello)
- Proven problem-solving skills with attention to detail
- Ability to work independently with minimal supervision
- Positive attitude and collaborative team player mindset