Job Description
Join our dynamic team at Phoenix Professional Solutions as a Flexible Hours Office Assistant! We're seeking a highly organized professional to support our operations with adaptable scheduling options. Enjoy competitive pay, a collaborative environment, and the freedom to balance work and life. Perfect for students, parents, or anyone seeking flexibility without compromising career growth. Apply today and become part of Phoenix's leading administrative support team!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange meetings for executives
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Support HR functions including onboarding paperwork and employee records management
- Assist with basic bookkeeping tasks, expense reports, and invoice processing
- Maintain organized filing systems (digital and physical) for quick information retrieval
- Collaborate with cross-functional teams to ensure seamless office workflows
Qualifications
- High school diploma or equivalent; Associate's degree in Business Administration preferred
- 2+ years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven time management and multitasking capabilities
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to work evenings/weekends as needed (10-20 hours/week)