Job Description
Join our dynamic team at Pittsburgh Business Solutions as a Flexible Hours Front Desk Receptionist! We're seeking a polished professional to create exceptional first impressions for our clients while maintaining a flexible work schedule. This role offers the perfect blend of administrative excellence and work-life balance in Pittsburgh's vibrant downtown core.
As the face of our organization, you'll manage high-traffic reception areas, coordinate complex calendars, and deliver unparalleled client experiences. Our ideal candidate thrives in fast-paced environments and values the autonomy that comes with flexible scheduling.
Responsibilities
- Manage multi-line phone systems and professionally route all incoming communications
- Coordinate complex meeting schedules across 15+ executive calendars
- Process incoming/outgoing mail and manage office inventory systems
- Execute digital filing protocols for 500+ client documents monthly
- Coordinate visitor access protocols and manage security systems
- Support HR initiatives onboarding 50+ new hires annually
- Execute vendor management for office supplies and facilities
Qualifications
- 3+ years experience in high-volume reception or administrative roles
- Expertise in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional verbal/written communication skills
- Proven ability to multitask in fast-paced environments
- Professional demeanor with strong client service orientation
- Experience with scheduling software (Calendly, Acuity)
- Flexibility to work evenings/weekends as needed