Job Description
Join our dynamic team as a Flexible Hours Admin Assistant in the heart of Portland! We're seeking a detail-oriented professional to provide essential administrative support with customizable scheduling options. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment that values work-life balance. Perfect for students, parents, or anyone seeking flexible professional growth opportunities.
Why Join Us?
- Customizable 20-30 hour/week schedule
- Hybrid work model (3 days in-office, 2 remote)
- Health insurance & retirement plan
- Professional development stipend
- Modern downtown office near MAX lines
Responsibilities
- Manage executive calendars and coordinate complex scheduling
- Prepare and distribute confidential correspondence and reports
- Oversee office supply inventory and vendor relationships
- Process invoices and maintain financial records
- Coordinate meeting logistics and event planning
- Support HR functions onboarding and documentation
- Implement digital filing systems for document management
- Serve as primary point of contact for client communications
Qualifications
- 3+ years administrative support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with minimal supervision
- High attention to detail with organizational skills
- Experience with scheduling tools (Calendly, Outlook)
- Knowledge of basic accounting principles
- Flexible availability including some evening/weekend coverage