Job Description
Join Harbor Bay Solutions Inc. as a Flexible Hours Admin Assistant and transform your work-life balance! We're seeking a highly organized professional to support our dynamic team in Chula Vista, CA. Enjoy the freedom of customizable scheduling while delivering exceptional administrative support. This role offers competitive compensation, remote work options, and a collaborative environment where your skills truly shine. If you're ready to excel in a role that respects your time and talent, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across multiple departments
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Maintain accurate digital filing systems and document management protocols
- Assist with payroll processing, expense reports, and financial record-keeping
- Support onboarding processes for new team members and orientation materials
- Coordinate office operations including supply inventory and vendor relationships
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling tools and calendar management systems
- Ability to work independently with minimal supervision
- Proven problem-solving skills and adaptability to changing priorities
- Associate's degree or equivalent administrative certification preferred