Job Description
Join Austin's premier tech solutions firm as a Flexible Hours Admin Assistant! We're seeking a dynamic professional to support our fast-paced environment with customizable scheduling. Enjoy Austin's vibrant culture while maintaining work-life balance through our part-time, flexible arrangement. Perfect for students, parents, or career changers needing adaptable hours.
Our ideal candidate thrives in collaborative settings and possesses exceptional organizational skills. You'll be the backbone of our operations, ensuring seamless office functions while supporting executive teams. This hybrid role (3 days remote, 2 days in-office) offers competitive pay and growth opportunities within a forward-thinking organization.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across time zones
- Process expense reports, invoices, and financial documentation with precision
- Oversee office inventory, supply procurement, and vendor relationships
- Coordinate team meetings, travel arrangements, and event logistics
- Maintain digital filing systems and ensure data security compliance
- Act as primary point of contact for internal and external communications
- Support onboarding processes and new employee integration
Qualifications
- 3+ years administrative support experience in professional settings
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize competing deadlines
- Discretion handling confidential information and sensitive matters
- Associates degree or equivalent professional certification preferred
- Experience with scheduling tools (Calendly, Outlook) required
- Self-starter with strong problem-solving abilities