Job Description
Join our dynamic team at Pinnacle Solutions Group as a Flexible Hours Admin Assistant and enjoy the perfect work-life balance in the heart of Seattle. We're seeking a detail-oriented professional to support our executive operations with adaptable scheduling options. This hybrid role offers 25-30 hours/week with remote flexibility, ideal for students or professionals seeking non-traditional hours. If you thrive in fast-paced environments and excel at organizational excellence, apply today to become an integral part of our innovative company culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across time zones
- Handle confidential correspondence, document preparation, and report formatting with precision
- Oversee office inventory, procurement processes, and vendor relationship management
- Provide exceptional customer service via phone, email, and in-person interactions
- Maintain digital filing systems with advanced knowledge of Google Workspace and MS Office Suite
- Coordinate travel arrangements and expense reporting for department leadership
- Support cross-functional projects with data entry, research, and presentation preparation
Qualifications
- 3+ years of administrative experience with flexible scheduling background
- Proficiency in Google Workspace (Docs, Sheets, Calendar) and Microsoft Office Suite
- Exceptional written and verbal communication skills with polished professionalism
- Ability to multitask in fast-paced environments with strict attention to detail
- Experience with CRM systems (Salesforce) and project management tools (Asana)
- Proven ability to maintain confidentiality and handle sensitive information
- Self-motivated with strong time management and problem-solving capabilities