Job Description
Join our dynamic team at Innovate Solutions Inc. as a pivotal Office Assistant in Tulsa! We're seeking a proactive professional to streamline operations and elevate our workplace experience. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills shine. If you thrive in fast-paced settings and excel at multitasking, apply today to become the backbone of our daily operations.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain accurate filing systems and digital document management
- Coordinate office supplies inventory and procurement processes
- Support team meetings through preparation, logistics, and minute-taking
- Perform data entry and maintain confidential HR/financial records
- Facilitate new employee onboarding procedures
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks in high-pressure environments
- Discretion with sensitive information and confidentiality protocols
- Experience with office management software (e.g., Asana, Trello)