Job Description
Join Philadelphia's leading financial services firm as our Executive Office Assistant! We're seeking a highly organized professional to support our C-suite executives in a fast-paced, luxury environment. This premium role offers exceptional compensation, comprehensive benefits, and opportunities for career advancement. Work in our stunning downtown headquarters at 1700 Market Street, just steps from Rittenhouse Square.
What We Offer:
- Competitive salary ($70K-$85K) + performance bonus
- Full benefits package including 401(k) matching
- Professional development stipend
- Modern, glass-walled office with city views
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare confidential correspondence, reports, and presentations
- Oversee office operations including supply inventory and vendor relationships
- Coordinate special events and client meetings with precision
- Act as primary point of contact for executive communications
- Maintain digital filing systems and confidential records
- Support budget tracking and expense reporting processes
Qualifications
- Minimum 5 years executive assistant experience in corporate environment
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional written/verbal communication skills
- Discretion and ability to handle sensitive information
- Bachelor's degree or equivalent professional certification
- Experience in financial services or professional services preferred
- Ability to multitask and prioritize complex projects
- Philadelphia-based with reliable transportation