Job Description
Join our award-winning financial services firm as an Executive Office Assistant and become the backbone of our Philadelphia operations. We're seeking a highly organized professional to support our C-suite executives with precision and excellence. This high-paying role offers unparalleled growth opportunities in a dynamic, fast-paced environment where your contributions directly impact our success. Enjoy comprehensive benefits including health insurance, 401k matching, and generous paid time off.
Responsibilities
- Manage complex executive calendars and coordinate high-level meetings across multiple departments
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Act as primary liaison between executives and internal/external stakeholders
- Handle confidential information with discretion and maintain strict confidentiality protocols
- Manage expense reports and budget tracking for executive departments
- Coordinate travel arrangements and itineraries for domestic/international trips
Qualifications
- Minimum 5 years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Proven ability to handle sensitive information with discretion
- Bachelor's degree in Business Administration or related field preferred
- Experience in financial services or professional services environment
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision