Job Description
Join Pittsburgh's premier financial services firm as our next Executive Office Assistant. We're seeking a detail-oriented professional to support C-suite executives with high-level administrative coordination. This premium role offers competitive compensation, comprehensive benefits, and a dynamic downtown Pittsburgh work environment. If you thrive in fast-paced settings and excel at executive-level support, apply today to become an integral part of our award-winning team.
Responsibilities
- Manage executive calendars, meetings, and travel arrangements with precision
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate cross-departmental projects and vendor communications
- Oversee office operations including inventory management and supply procurement
- Act as primary point of contact for internal and external stakeholders
- Manage expense reports and budget tracking for executive departments
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Minimum 5 years of executive-level administrative experience
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proven ability to handle sensitive information with discretion
- Bachelor's degree in Business Administration or related field preferred
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience managing executive schedules in corporate environments
- Proficiency with office management software (e.g., Asana, Trello)