Job Description
Join our dynamic team at Stellar Administrative Solutions as an Executive Office Assistant in the vibrant heart of St. Petersburg, FL. This premium role offers unparalleled career growth and competitive compensation in a fast-paced corporate environment. We're seeking a highly organized professional to support C-level executives while driving operational excellence across our organization. Enjoy comprehensive benefits, flexible scheduling, and a modern workspace overlooking Tampa Bay. Apply today and transform your administrative career!
Responsibilities
- Executive calendar management and strategic scheduling across multiple departments
- Coordinate high-level board meetings, client presentations, and corporate events
- Manage confidential corporate communications and documentation systems
- Lead digital transformation initiatives for office workflow optimization
- Oversee vendor relationships and procurement processes for office supplies
- Prepare executive-level reports and financial summaries for stakeholder review
- Mentor junior administrative staff and implement best practices
- Act as primary liaison between executives and internal/external stakeholders
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of progressive experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite and CRM platforms
- Expert-level organizational skills with demonstrated attention to detail
- Exceptional written and verbal communication abilities
- Proven experience managing confidential information and sensitive documents
- Project management certification or equivalent experience
- Proficiency in scheduling software (Calendly, Doodle) and virtual meeting tools