Job Description
Join our dynamic team at Innovate Solutions Group as a key administrative professional supporting our executive leadership in the heart of Charlotte's thriving business district. This is your opportunity to become the backbone of our operations in a fast-paced, growth-oriented environment. We're seeking a detail-oriented individual with exceptional organizational skills to streamline workflows, enhance productivity, and contribute to our company's continued success. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace culture that values professional development and work-life balance. If you're ready to elevate your administrative career in one of America's most vibrant cities, apply today!
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize conflicting appointments with precision
- Compose, edit, and distribute confidential communications, reports, and presentations using advanced MS Office Suite proficiency
- Oversee office operations including supply inventory, vendor management, and facility maintenance requests
- Coordinate high-level meetings, events, and travel arrangements with meticulous attention to detail
- Process expense reports, invoices, and financial documentation ensuring accuracy and timely submission
- Act as primary liaison between executives and internal/external stakeholders
- Implement and maintain efficient filing systems for digital and physical records
- Provide ad-hoc project support and cross-departmental collaboration as needed
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with polished professional demeanor
- Proven ability to manage multiple priorities in deadline-driven environments
- Advanced organizational skills with meticulous attention to detail
- Discretion in handling sensitive information and confidential matters
- Experience with scheduling tools (Calendly, Doodle) and office management software