Job Description
Join our dynamic team as a Full-Time Executive Administrative Assistant in Jacksonville, FL! We're seeking a highly organized professional to support our executive team with exceptional administrative support. This role offers growth opportunities in a collaborative environment with competitive benefits and a modern workplace.
As a key member of our operations team, you'll ensure seamless office operations while supporting strategic initiatives. If you're detail-oriented, proactive, and thrive in fast-paced settings, apply today to become an integral part of our growing organization!
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize high-level meetings
- Prepare confidential documents, reports, and correspondence with precision
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Coordinate international and domestic travel arrangements including logistics and itineraries
- Act as primary liaison between executives and internal/external stakeholders
- Manage departmental budgets, expense reports, and invoice processing
- Implement organizational systems to enhance team productivity and efficiency
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of progressive administrative support experience in corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional communication skills with polished written and verbal abilities
- Proven experience managing executive calendars and complex logistics
- Strong attention to detail with ability to handle confidential information
- Ability to multitask effectively while maintaining composure under pressure
- Proficiency with office management software (e.g., Asana, Trello, or similar)