Job Description
Join our dynamic team at Coastal Business Solutions as we seek a highly organized Executive Administrative Assistant to support our leadership team in our Virginia Beach headquarters. This role offers the opportunity to become the central hub of our operations, providing critical administrative support while thriving in a collaborative, fast-paced environment. We offer competitive compensation, comprehensive benefits, and a culture that values professional growth and work-life balance.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize competing demands
- Prepare and edit confidential correspondence, reports, and presentations with meticulous attention to detail
- Act as primary point of contact for internal/external stakeholders, demonstrating exceptional communication skills
- Oversee office operations, including supply inventory, vendor relationships, and facility management
- Coordinate domestic/international travel arrangements and expense reporting
- Support departmental initiatives through project coordination and meeting facilitation
- Maintain confidential records and ensure compliance with company policies
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Discretion and professionalism when handling sensitive information
- Experience with calendar management and travel coordination
- Ability to adapt quickly to changing priorities and deadlines