Job Description
Join our dynamic team at Innovate Solutions Group as an Executive Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our executive leadership team with exceptional administrative support. This is a hybrid role offering flexibility while maintaining office presence in our Toledo headquarters. If you thrive in fast-paced environments and excel at streamlining processes, we want you to apply today!
Responsibilities
- Manage complex executive calendars, coordinating meetings across departments and time zones
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Act as primary point of contact for internal and external communications
- Coordinate travel arrangements and expense reports for executive team
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Assist in project coordination and meeting preparation
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with attention to detail
- Experience with calendar management and travel coordination
- Discretion and ability to handle confidential information
- Proficiency with office equipment and standard administrative software