Job Description
Join our dynamic team as an Executive Administrative Assistant at Metropolis Group LLC, a leading financial services firm in Chicago's Loop district. We're seeking a highly organized professional to support our C-suite executives with exceptional administrative excellence. This hybrid role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment.
Responsibilities
- Manage complex executive calendars, coordinate international meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and presentations using advanced Microsoft Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Oversee departmental budget tracking and expense report processing
- Coordinate cross-functional projects and maintain project documentation
- Manage office operations including inventory, equipment maintenance, and vendor relationships
Qualifications
- 5+ years of executive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and confidentiality
- Proven ability to manage competing priorities in fast-paced settings
- Strong written and verbal communication skills
- Experience with CRM systems (Salesforce preferred) and project management tools
- Associate's degree or equivalent professional certification