Job Description
Join our award-winning team at Pacific Coast Innovations as an Executive Administrative Assistant in our Chula Vista headquarters. We're seeking a highly organized professional to support our C-suite executives and drive operational excellence. This is a direct hire opportunity with competitive benefits and growth potential in a dynamic tech environment.
As a key member of our administrative team, you'll be the backbone of our daily operations, ensuring seamless communication, calendar management, and project coordination. Our ideal candidate thrives in fast-paced settings, anticipates needs proactively, and maintains impeccable attention to detail while supporting multiple departments.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics with precision
- Coordinate cross-departmental projects and maintain critical documentation systems
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Act as primary liaison between executives, staff, and external stakeholders
- Oversee office inventory, procurement, and vendor relationship management
- Implement process improvements to enhance team productivity and efficiency
- Handle sensitive information with absolute discretion and professionalism
Qualifications
- 5+ years of executive administrative support experience in corporate settings
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to prioritize tasks in fast-paced, deadline-driven environments
- Advanced calendar management and meeting coordination expertise
- Experience handling confidential information and executive correspondence
- Associates degree in Business Administration or related field preferred