Job Description
Join our dynamic team at Northwest Innovations Group as an Executive Administrative Assistant in the heart of Portland! We provide all necessary equipment including ergonomic workstations, dual monitors, and premium software to ensure your success. This hybrid role offers a competitive salary, comprehensive benefits, and the opportunity to support leadership in a fast-paced tech environment.
As a key support partner, you'll streamline operations through exceptional organizational skills and proactive communication. Our modern downtown office is easily accessible via public transit, and we offer flexible scheduling to support work-life balance.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting logistics with precision
- Prepare confidential reports, presentations, and correspondence using advanced MS Office suite
- Coordinate cross-departmental projects and track key deliverables using project management tools
- Act as primary point of contact for internal/external stakeholders with polished professionalism
- Process expense reports, invoices, and financial documentation with meticulous attention to detail
- Implement digital filing systems to ensure secure document management and retrieval
- Support onboarding processes for new hires and equipment provisioning
Qualifications
- 5+ years of executive administrative support experience in tech or corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with executive presence
- Proven ability to manage competing priorities with minimal supervision
- Experience with CRM systems (Salesforce preferred) and project management tools
- High-level discretion handling confidential information and sensitive situations
- Associates degree in Business Administration or related field required