Job Description
Join our dynamic leadership team at Gulf Coast Industries as an Executive Administrative Assistant. We're seeking a highly organized professional to support our C-suite executives in a fast-paced corporate environment. This premium role offers exceptional compensation, comprehensive benefits, and growth opportunities within our thriving energy sector headquarters. If you excel at executive support, strategic coordination, and maintaining discretion in high-stakes situations, apply today to become the backbone of our executive operations.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics with precision
- Prepare confidential correspondence, reports, and presentations for executive review
- Coordinate cross-departmental projects and initiatives requiring executive oversight
- Act as primary liaison between executives and internal/external stakeholders
- Manage expense reports, budget tracking, and vendor communications
- Implement and optimize office administrative systems and protocols
- Lead onboarding processes for new executive team members
Qualifications
- 5+ years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office Suite and executive scheduling tools
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to manage confidential information with discretion
- Bachelor's degree in Business Administration or related field preferred
- Experience in energy, maritime, or corporate environments
- Strong project management and organizational abilities
- Ability to thrive under pressure and prioritize competing demands