Job Description
Join our dynamic team at Pacific Tech Solutions as an Executive Administrative Assistant in Irvine, CA! We're seeking a highly organized professional to support our C-suite executives and drive operational excellence. This hybrid role combines in-office collaboration with remote flexibility, offering competitive benefits and growth opportunities in Orange County's thriving tech sector. If you're passionate about streamlining workflows and supporting leadership initiatives, apply today to become an integral part of our innovative organization.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel logistics
- Prepare confidential documents, presentations, and reports using Microsoft Office Suite
- Serve as primary point of contact for internal/external stakeholders and manage communication channels
- Oversee office operations, including inventory management, vendor coordination, and expense processing
- Support special projects including event planning, onboarding processes, and data analysis
- Maintain digital filing systems and ensure compliance with company policies
Qualifications
- Minimum 3 years of executive administrative support experience in corporate or tech environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling software
- Exceptional written/verbal communication skills with attention to confidentiality
- Proven ability to manage competing priorities in fast-paced settings
- Bachelor's degree in Business Administration or related field preferred
- Experience with CRM systems (e.g., Salesforce) and project management tools
- Valid California driver's license for occasional local errands