Job Description
Join our dynamic team at Pacific Business Solutions Inc as an Executive Administrative Assistant in Honolulu! We're seeking a highly organized professional to support our executive leadership team with exceptional administrative expertise. This is a pivotal role requiring discretion, proactive communication, and mastery of office operations. Enjoy competitive benefits, professional growth opportunities, and a collaborative work environment in Hawaii's vibrant business district. If you thrive in fast-paced settings and excel at streamlining complex workflows, we encourage you to apply today and become an integral part of our success story.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare and edit confidential correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Act as primary liaison between executives and internal/external stakeholders
- Coordinate meetings, events, and conference calls with meticulous attention to detail
- Implement organizational systems for digital and physical document management
- Assist with budget tracking, expense reports, and financial documentation
Qualifications
- Minimum 3 years of executive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with utmost discretion
- Strong problem-solving and multitasking abilities
- Associate's degree in Business Administration or related field preferred
- Experience with calendar management software (e.g., Calendly)
- Knowledge of Hawaiian business culture and protocols