Job Description
Join Fort Wayne Innovations as our next Executive Administrative Assistant and become the backbone of our dynamic team! We're seeking a highly organized professional to support our C-suite executives and drive operational excellence. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for career growth in Fort Wayne's thriving business district.
Our ideal candidate thrives in fast-paced environments, anticipates needs before they arise, and maintains impeccable professionalism. If you're passionate about streamlining processes and creating seamless executive experiences, we encourage you to apply today!
Responsibilities
- Manage complex executive calendars with precision, including scheduling meetings, travel arrangements, and prioritizing competing demands
- Prepare and edit confidential documents, reports, and presentations using advanced Microsoft Office Suite capabilities
- Act as primary point of contact for internal/external stakeholders, demonstrating exceptional communication and discretion
- Oversee office operations, including supply inventory, vendor management, and facility coordination
- Coordinate departmental projects, track deadlines, and maintain organized filing systems
- Support budget preparation and expense reporting processes
- Lead onboarding initiatives for new administrative staff
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Proven ability to manage competing priorities with minimal supervision
- Exceptional written and verbal communication skills
- Advanced knowledge of office management systems and procedures
- Discretion and ability to handle highly confidential information
- Associates degree in Business Administration or related field (Bachelor's preferred)
- Proven experience with calendaring tools (e.g., Calendly, Doodle)