Job Description
Join our innovative team at Dynamic Solutions Group as an Executive Administrative Assistant and become the backbone of our fast-paced corporate environment. We're seeking a highly organized professional to support C-level executives with exceptional administrative precision. This hybrid role offers the flexibility to work 3 days in our stunning downtown Miami office while maintaining remote productivity. Enjoy competitive benefits including health insurance, 401(k) matching, and professional development stipends. If you thrive in dynamic settings and excel at anticipating needs, this is your opportunity to shine in Miami's thriving business district.
Responsibilities
- Manage complex executive calendars, coordinating global meetings across time zones
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including supply inventory management and vendor coordination
- Process expense reports, invoices, and financial documentation with meticulous attention to detail
- Coordinate domestic/international travel arrangements and itineraries
- Lead onboarding processes for new administrative team members
Qualifications
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- Discretion handling confidential information and sensitive matters
- Associates degree or equivalent professional certification required
- Experience with scheduling software (Calendly, Doodle) preferred