Job Description
Join our dynamic team at Coastal Business Solutions as an Executive Administrative Assistant in the heart of Virginia Beach. This premium opportunity offers competitive compensation and a supportive environment for growth. You'll be the backbone of our executive operations, ensuring seamless office functionality while supporting leadership with high-level administrative excellence. Enjoy flexible scheduling, comprehensive benefits, and the chance to thrive in a coastal business hub.
Responsibilities
- Manage executive calendars, scheduling complex meetings and travel arrangements
- Prepare confidential reports, presentations, and correspondence with meticulous attention to detail
- Coordinate departmental operations including vendor relations, budget tracking, and office supply management
- Serve as primary point of contact for internal and external communications
- Oversee onboarding processes and maintain confidential employee records
- Implement office efficiency improvements using Microsoft Office Suite
- Assist with special projects requiring cross-departmental coordination
Qualifications
- Associate's degree or equivalent professional certification required
- Minimum 3 years executive support experience in fast-paced environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Discretion in handling confidential information and sensitive matters
- Strong written and verbal communication abilities
- Experience with CRM systems and calendar management tools
- Proactive problem-solving approach with minimal supervision