Job Description
Join our dynamic team in Music City! Nashville Business Solutions is seeking a highly skilled Executive Administrative Assistant to support our executive leadership team. This is a hybrid opportunity offering competitive compensation, comprehensive benefits, and a vibrant downtown workspace. If you're a proactive multitasker with exceptional organizational skills and thrive in fast-paced environments, we want to meet you!
What we offer:
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays
- Professional development stipend
- Hyework flexibility (3 days remote/week)
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Act as primary liaison for internal and external stakeholders
- Oversee office operations including supply inventory, vendor relations, and facility maintenance
- Coordinate domestic and international travel arrangements with meticulous attention to detail
- Assist with onboarding processes and new hire orientation
- Manage expense reports and budget tracking for department
- Support special projects and event planning initiatives
Qualifications
- Minimum 3 years of executive administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and problem-solving abilities
- Experience with calendar management software (e.g., Calendly)
- Ability to handle confidential information with discretion
- Proven ability to prioritize competing demands in high-pressure situations
- Associate's degree or equivalent professional certification