Job Description
Join our award-winning financial services firm as an Executive Admin Assistant in the heart of Jersey City's bustling business district. We're seeking a polished professional to support our C-suite executives while driving operational excellence. Enjoy competitive benefits, hybrid work flexibility, and growth opportunities in a dynamic environment. If you thrive in fast-paced settings and excel at multitasking, this role is your gateway to career advancement.
Responsibilities
- Manage executive calendars, travel arrangements, and complex scheduling across multiple time zones
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate cross-departmental meetings and events with vendors and stakeholders
- Oversee office procurement, inventory management, and vendor relationships
- Act as primary point of contact for internal and external communications
- Maintain digital filing systems with strict adherence to compliance protocols
- Support onboarding processes for new team members
Qualifications
- Associate's degree or equivalent experience (Bachelor's preferred)
- 3+ years of executive administrative support experience
- Expert proficiency in Outlook, Excel, PowerPoint, and Teams
- Exceptional organizational skills with attention to detail
- Discretion handling confidential financial and strategic information
- Proven ability to prioritize competing deadlines in high-pressure environments
- Experience with CRM systems (Salesforce a plus)
- Professional demeanor with polished written and verbal communication