Job Description
Join our award-winning team at Nexus Global Solutions as an Executive Admin Assistant in the heart of Chicago's vibrant downtown. We're seeking a highly organized professional to support our executive leadership team while driving operational excellence. This hybrid role combines in-office collaboration with remote flexibility, offering comprehensive benefits including health insurance, 401k matching, and professional development stipends. If you thrive in fast-paced environments and possess exceptional multitasking abilities, we encourage you to apply today.
Responsibilities
- Manage complex executive calendars, scheduling meetings, and coordinating cross-departmental communications
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Oversee office operations including supply inventory, vendor relations, and facility maintenance
- Coordinate domestic/international travel arrangements and expense reports for executive team
- Act as primary point of contact for internal and external stakeholders, demonstrating professional discretion
- Implement digital filing systems and maintain accurate organizational databases
- Support special projects including event planning and process improvement initiatives
Qualifications
- Associate's degree or equivalent combination of education and experience required
- Minimum 3 years administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professional demeanor
- Proven ability to manage competing priorities and meet tight deadlines
- Experience with calendar management tools (e.g., Calendly, Doodle)
- Discretion and ability to handle confidential information with integrity