Job Description
Join our dynamic team at Fort Wayne Innovations as an Executive Admin Assistant and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional to support our executive leadership team with precision and efficiency. In this pivotal role, you'll manage complex calendars, coordinate high-level meetings, and streamline administrative processes while maintaining the highest standards of professionalism. If you thrive in a collaborative environment and excel at multitasking, this is your opportunity to make a significant impact in Fort Wayne's thriving business community.
Responsibilities
- Manage executive calendars, scheduling, and travel arrangements
- Prepare and distribute confidential reports, presentations, and correspondence
- Coordinate cross-departmental projects and meetings
- Manage office inventory and vendor relationships
- Handle incoming communications and prioritize executive requests
- Support onboarding processes and new employee orientation
- Maintain digital and physical filing systems
Qualifications
- 3+ years of executive administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Associates degree in Business Administration or related field
- Experience with office management software (e.g., Asana, Trello)