Job Description
Join our dynamic team at Miami Business Solutions Inc. as an Executive Admin Assistant and become the backbone of our operations. We're seeking a highly organized professional to support our C-suite executives and ensure seamless office functionality. This hybrid role offers competitive compensation, comprehensive benefits, and growth opportunities in Miami's thriving business district. If you're passionate about precision and thrive in fast-paced environments, apply today to elevate your career.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize conflicting appointments
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office operations including inventory management, vendor coordination, and facility maintenance
- Act as primary point of contact for internal and external stakeholders with professional discretion
- Coordinate domestic/international travel arrangements and expense report processing
- Implement and optimize administrative workflows using digital tools like Asana and Slack
- Support onboarding processes for new hires and maintain HR documentation
Qualifications
- Minimum 3 years of executive-level administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with bilingual (English/Spanish) preferred
- Proven ability to handle sensitive information with absolute confidentiality
- Strong problem-solving skills and adaptability in changing environments
- Experience with CRM systems (Salesforce) and project management tools
- Bachelor's degree in Business Administration or related field preferred
- Valid Florida driver's license and reliable transportation