Job Description
Join our dynamic team as an Executive Admin Assistant at Global Innovations Group in the heart of Saint Paul! We're seeking a highly organized professional to support our executive team with precision and excellence. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative work environment in downtown Saint Paul. If you thrive in fast-paced settings and possess exceptional administrative prowess, apply today to become a vital part of our growing organization!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Act as primary point of contact for internal and external stakeholders with professionalism
- Assist with budget tracking, expense reports, and financial document processing
- Coordinate cross-departmental projects and maintain project documentation
- Implement organizational systems to enhance team productivity and efficiency
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of executive support or high-level administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong attention to detail and organizational skills
- Ability to multitask and prioritize competing deadlines effectively