Job Description
Join our dynamic team at Louisville Business Solutions as an Executive Admin Assistant and become the backbone of our operations. We're seeking a highly organized professional to provide comprehensive administrative support to our C-suite executives in a fast-paced corporate environment. This is a direct hire opportunity offering competitive compensation, comprehensive benefits, and career growth potential in Louisville's thriving business district.
You'll be instrumental in maintaining office efficiency, managing complex schedules, and serving as the primary liaison between leadership and internal/external stakeholders. If you're a proactive multitasker with exceptional communication skills and a passion for precision, we encourage you to apply today.
Responsibilities
- Executive calendar management and appointment coordination across multiple time zones
- Compose, edit, and distribute confidential correspondence and executive communications
- Oversee office operations, including supply inventory, equipment maintenance, and vendor relations
- Prepare detailed reports, presentations, and meeting materials using Microsoft Office Suite
- Manage travel arrangements and expense reports with meticulous attention to detail
- Coordinate board meetings, conferences, and special events from conception to execution
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to manage competing priorities and meet tight deadlines
- Discretion and professionalism when handling confidential information
- Strong problem-solving abilities and adaptability in changing environments