Job Description
Join our dynamic team at Apex Solutions Group as an Executive Admin Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to provide comprehensive administrative support to our C-suite executives while maintaining a seamless office environment. This is a hybrid role offering flexibility with 3 days in our modern downtown Raleigh office. Enjoy competitive benefits including health insurance, 401K matching, and professional development stipends. Perfect opportunity for career growth in a collaborative, award-winning workplace culture.
Responsibilities
- Manage complex executive calendars, coordinate international travel arrangements, and prioritize high-level meeting logistics
- Compose and edit confidential correspondence, reports, and presentations using advanced MS Office Suite expertise
- Oversee office operations including supply inventory management, vendor relationships, and facility coordination
- Act as primary liaison between executives and internal/external stakeholders through polished communication
- Lead special projects including event coordination, process improvements, and departmental initiatives
- Maintain digital filing systems with strict adherence to compliance protocols and data security standards
- Assist in budget tracking and expense report processing for executive team
Qualifications
- Associate's degree or equivalent administrative experience (Bachelor's preferred)
- Minimum 3 years executive support experience in corporate or professional services environment
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Proven discretion handling confidential information and sensitive executive matters
- Strong written and verbal communication skills with polished business etiquette
- Experience with project management tools (Asana, Trello) and calendar synchronization
- Ability to thrive in fast-paced environments with minimal supervision