Job Description
Join Chicago's premier financial services firm as our next Executive Admin Assistant! We're seeking a highly organized professional to support our C-suite executives in a fast-paced, dynamic environment. This hybrid role offers competitive benefits, growth opportunities, and the chance to work with industry leaders. If you're passionate about operational excellence and thrive in collaborative settings, apply today to become part of our award-winning team!
Responsibilities
- Manage executive calendars, travel arrangements, and complex meeting coordination
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Act as primary point of contact for internal/external stakeholders
- Oversee office operations, including supply inventory and vendor relationships
- Support departmental initiatives through data management and project coordination
- Maintain digital filing systems and ensure document security protocols
- Coordinate onboarding processes for new team members
Qualifications
- Associate's degree or equivalent professional experience required
- 3+ years of executive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong time management and multitasking capabilities
- Experience with CRM systems preferred (Salesforce a plus)
- Professional demeanor with proactive problem-solving approach