Job Description
Join our dynamic team at Pacific Northwest Innovations as an Entry Level Executive Assistant and kickstart your administrative career in Portland's thriving tech hub! We're seeking a motivated professional to support our C-suite executives with daily operations, scheduling, and project coordination. This hybrid role offers comprehensive training, mentorship opportunities, and a clear path to growth within our organization. Enjoy competitive benefits, flexible scheduling, and a collaborative environment that values innovation and professional development. Apply today to become an integral part of our award-winning team!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare and edit confidential documents, presentations, and reports using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders via phone, email, and video conferencing
- Organize and maintain digital filing systems ensuring data accuracy and security compliance
- Assist with event planning, vendor coordination, and departmental administrative projects
- Track expenses, process invoices, and manage budget reconciliation tasks
- Support onboarding processes and new hire coordination for departmental staff
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Strong organizational abilities with demonstrated multitasking capabilities
- Professional demeanor with ability to handle confidential information
- Basic knowledge of office equipment (printers, scanners, video conferencing)
- Proactive problem-solving approach with adaptability to changing priorities
- Valid Oregon driver's license and reliable transportation