Job Description
Are you looking to launch your career in a dynamic corporate environment? Summit Office Solutions is seeking a highly motivated Entry Level Executive Assistant to join our Louisville team. In this role, you will play a pivotal role in ensuring our operations run smoothly and efficiently. We pride ourselves on fostering growth and offering hands-on training for aspiring professionals.
As an Entry Level Assistant, you will work closely with senior management to coordinate schedules, manage communications, and handle essential administrative functions. If you are organized, detail-oriented, and eager to learn, we want to hear from you.
Why Join Summit Office Solutions?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and career advancement.
- A supportive and collaborative work culture.
Don’t miss this chance to build a foundation for your future career in Louisville!
Responsibilities
- Calendar & Schedule Management: Organize and manage complex calendars, scheduling meetings, and coordinating travel arrangements to ensure optimal time management.
- Communication Coordination: Serve as the primary point of contact for incoming calls and emails, screening and routing inquiries to the appropriate team members.
- Document Preparation: Draft, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite with a high degree of accuracy.
- Office Operations: Maintain and organize physical and digital filing systems, ensuring documents are easily retrievable and compliant with company policies.
- Event Support: Assist in planning and coordinating company events, team meetings, and client gatherings, including logistics and catering.
- Data Entry: Accurately input and update data into internal databases and spreadsheets, providing real-time reporting to management.
- Vendor Liaison: Handle basic vendor interactions, including ordering office supplies and coordinating service providers.
Qualifications
- Education: High school diploma or equivalent required; Bachelor’s degree preferred.
- Experience: 0-2 years of experience in an administrative or office support role is a plus, but we are willing to train motivated candidates.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Attention to Detail: Meticulous attention to detail in all tasks to ensure high-quality output.
- Professionalism: Ability to maintain confidentiality and interact with clients and staff at all levels.